Application Pipeline

Pro feature - Requires WP Career Board Pro.

The Application Pipeline replaces the free version’s status system (Submitted / Reviewing / Shortlisted / Rejected / Hired) with a fully customizable ATS-style stage workflow and a visual Kanban board.

Free vs Pro

	Free	Pro
Application stages	Fixed: Submitted, Reviewing, Shortlisted, Rejected, Hired	Any custom stages you define
Pipeline view	List + Board (Kanban)	List + Board (Kanban)
Terminal outcomes	Rejected / Hired	Hired / Rejected (configurable, per-board)
Stage history	No	Yes

The List and Board (Kanban) views both ship in the free version - see Review Applications. What Pro adds is the ability to define and rename the stages those board columns represent, instead of the fixed five statuses.

Default Stages

When you first enable the Pipeline, these stages are created automatically:

1. Submitted (starting stage)
2. Screening
3. Interview
4. Offer
5. Hired (terminal - outcome: Hired)
6. Rejected (terminal - outcome: Rejected)

You can rename, add, reorder, or delete any of these.

Configuring Your Stages

Go to WP Career Board → Boards, then open the board you want to configure and click the Stages tab.

Adding a Stage

1. Click + Add Stage
2. Enter the stage name (e.g., “Technical Test”)
3. Choose a color for the stage badge
4. Toggle Terminal stage on if this is a final outcome
5. If terminal, select the outcome: Hired or Rejected
6. Click Save

Stage Colors

Choose colors that give instant visual meaning:

• Green tones → positive stages (Offer, Hired)
• Red tones → rejections
• Blue/gray tones → neutral stages (Screening, Interview)

Terminal Stages

When you move a candidate to a terminal stage:

• Their application status is automatically set to Closed
• If outcome is Hired - the job’s hired counter increments
• If outcome is Rejected - the candidate receives a rejection email (if enabled)

You must have at least one Hired terminal stage and one Rejected terminal stage.

Reordering and Deleting

• Reorder: Drag and drop stage rows - order determines Kanban column order (left to right)
• Delete: If applications are in that stage, you’ll be asked to move them to another stage first

Using the Kanban Board

1. Open Employer Dashboard → Applications
2. Select a job, then click the Board option in the List / Board toggle

Each column is a stage. Drag applicant cards between columns to move candidates through your pipeline. Click any card to open the full application details.

Bulk Moving

In list view, select multiple candidates with checkboxes, then use the Move to Stage dropdown to move all at once.

Per-Board Stages

If you use the Multi-Board Engine, each board has its own stage configuration. Go to WP Career Board → Boards, select the board, and configure its stages independently.