LearnDash Dashboard includes ten ready-made email templates for the most common situations — from welcoming a new instructor to notifying a student about a course invitation. Each template is professionally formatted, works on all email clients, and can be personalized using tags that automatically fill in real names, course titles, and more.
| Template |
Default Subject |
When It Sends |
| Instructor Application (Admin) |
New Instructor Registered - {user_name} |
Someone applies to become an instructor |
| Instructor Approved |
Your Instructor Application Approved |
Admin approves an application |
| Instructor Rejected |
Your Instructor Application Status |
Admin rejects an application |
| Template |
Default Subject |
When It Sends |
| Student Course Email |
Message from {instructor_name} |
An instructor sends a message to a student |
| Student Invitation |
You're Invited to {course_name} |
A student is invited to a course |
| Template |
Default Subject |
When It Sends |
| Withdrawal Request (Admin) |
New Withdrawal Request from {instructor_name} |
Instructor requests a payout |
| Withdrawal Approved |
Your Withdrawal Request Approved |
Admin approves a withdrawal |
| Withdrawal Rejected |
Your Withdrawal Request Status |
Admin rejects a withdrawal |
| Template |
Default Subject |
When It Sends |
| New Private Message |
New message from {sender_name} |
A private message is sent |
| Announcement Notification |
New Announcement: {announcement_title} |
A course announcement is published |
Use these tags in any email subject line or message body. The system replaces them with real values before the email is sent.
| Tag |
Replaced With |
{site_name} |
Your site’s name |
{site_url} |
Your site’s web address |
{admin_email} |
Your site’s admin email address |
{admin_url} |
Link to your WordPress admin area |
{date} |
Today’s date |
| Tag |
Replaced With |
{user_name} |
The recipient’s display name |
{user_email} |
The recipient’s email address |
{instructor_name} |
The instructor’s display name |
{student_name} |
The student’s display name |
{sender_name} |
The name of the person who sent a private message |
| Tag |
Replaced With |
{course_name} |
The course title |
{announcement_title} |
The announcement title |
{amount} |
A withdrawal or commission amount |
{message_url} |
A direct link to the message thread in the dashboard |
{message_preview} |
A short preview of the message content |
When composing an email from My Dashboard > Email, use the Email Template dropdown at the top of the compose form to choose from seven pre-built templates. Selecting a template pre-fills both the subject line and message body. You can edit everything before sending.
The first option, Blank (compose your own), leaves the form empty so you can write from scratch.
| Template |
Subject Line |
Best Used For |
| Welcome to Course |
Welcome to {course_name}! |
Greeting new students with getting-started tips |
| Inactivity Nudge |
We miss you in {course_name}! |
Re-engaging students who have stopped logging in |
| Course Completion |
Congratulations on completing {course_name}! |
Celebrating students who finish a course |
| Quiz Retry Encouragement |
Tips for your next quiz attempt in {course_name} |
Helping students who failed a quiz prepare for a retake |
| Assignment Reminder |
Reminder: Assignment pending in {course_name} |
Nudging students with overdue assignments |
| New Content Announcement |
New content added to {course_name} |
Letting students know you added new lessons or materials |
| Monthly Digest |
Your Monthly Learning Digest - {site_name} |
A monthly summary encouraging students to check their progress |
These templates use the following personalization tags:
| Tag |
Replaced With |
{student_name} |
The recipient’s display name |
{instructor_name} |
Your display name |
{course_name} |
The selected course title |
{site_name} |
Your site’s name |
{site_url} |
Your site’s web address |
All tags from the full Personalization Tags list are available when composing emails, but the library templates only use the five above.
See Sending Emails for the full sending workflow.
